How to check spellings in a PDF file?

How to check spellings in a PDF file?How to check spellings in a PDF file?
How to check spellings in a PDF file?

If you are working with a standard word processing file, editing is not that hard. This is because this file format is scanned without any problem. However, the same cannot be said about a PDF files. It is not an easy task to perform PDF checks in these files. Consider that you have created a Word document and want to check it for spelling errors. When you use the appropriate word processing tool to check spelling issues, all of them would be highlighted. After that, you only have to rectify the mistakes and the content would become error free. Editing PDF files is not as simple and a proper tool that can scan through this format is needed.

PDF spell check for corporate professionals

At the corporate level, working professionals handle various documents including project proposals, appraisal documents, and financial reports and meeting minutes. These documents are mostly in the PDF format. However, it is important that before these documents are used, they do not have spelling issues. For instance, if a company employee is submitting the project proposal in PDF format, he should perform a complete spell check before submitting it. It is not possible to read through the lines and find mistakes. This is because the spelling errors are not highlighted in PDF documents.

Using an online spell check tool is an incredible alternative

There is no doubt that if you are using an online spell-checking tool, things would become much easier for you. Here are the steps which a quality tool completed when a PDF spell check is performed.

  • The hard way to check PDF files is read each line of the content, see the mistakes and then use an editing tool to rectify them. If you have a look at this process, it is quite lengthy and timelines would be hard to meet. Consider that a business proposal in PDF format has to be checked for spelling errors and time is scarce. Is it feasible to read through each line and see if there any mistakes or not? The option would obviously not work well if time is running out for you. In case of urgent deadlines, you need to look for a tool which can scan through the PDF file and highlight spelling issues.
  • In organizations, submitting documents with spelling issues has a major negative impact. People start building an impression that there are standard issues with the company. As it is mentioned above, it is not that easy to identify spelling issues in PDF files. Using an online spell checker
    is the easiest alternative you can get your hands on.

No hasty selections for online spell checkers

Using a spell-checking tool means that you would depend on the results produced. There are reliability problems with a lot of tools and students should check an option properly before they advance towards selection. A reliable tool identifies all the errors and does not ignore any spelling issue. As a result, users are absolutely sure that the content does not have any spelling problems. They do not have read through the content again and see whether all spelling mistakes have been highlighted or not.

  • Students use files in the format particularly when they have to submit project proposals. It is not possible for them to prepare the content and check the PDF file for mistakes at the same time. This is additional stress for them and increases the chances of late submissions. In a nutshell, compare different online PDF checkers and then finalize your selection.

No difficulties related to usage

It does happen that when you have to use a tool for the first time, certain difficulties are encountered. Some time is required to understand the features. If the tool is difficult, a longer span is needed. Secondly, some tools require the users to be equipped with technical knowledge. Hence, if you do not have a background of using tools and technological soft wares, it would be hard for you to grasp the tool.

  • Online tools for performing spell checks on PDF files are simple. To start with, these tools have a very simple interface and the options and quite easy. Hence, all users get a grip on this tool in a short while. Other than that, there is no need to be tech savvy and have software knowledge to use it. If you have basic computing skills, it would be very simple for you to use an online spell checker.

Most quality online spell checkers are free

Spending money to get access to a quality spell checker is a big concern for users. Most tools that are actually beneficial do not come for free. They have a usage cost which has to be paid by the user. However, online spell checkers are mostly free. Thus, there is no need to worry about the applied charges.

  • Online tools have a simpler usage process than offline ones. You do not have to check the compatibility of your computer / device before you use it. These tools can be used on multiple devices including tablets and smartphones at the same time. In an overall manner, these spell checkers are a big relief for anyone who wants to proofread PDF files.

Manual proofreading provides no assurance

A piece of content can either be grammatically correct or incorrect. If you have one spelling mistake in the content, it has the same adverse effect as having several spelling issues. When you perform a spell check, it has to be 100% correct and no mistakes should go undetected. Such efficiency levels can be attained only if a high-class spell-checking tool is used.


If you talk about PDF files, they are not simple to edit. To check the spelling issues, the file has to be uploaded through an online tool. The tool would scan through the file and show the spelling errors. To identify all spelling issues, using a proper spell checker is the key.


Bhanu Garg: